This tutorial covers how admins review time for all employees, understand payroll icons, fix mistakes, and export time for payroll.
Viewing Time for All Employees
As an admin, go to Timekeeping and turn on Show All Employees. This displays every employee in your company and all of their time entries for the selected week.
You can move forward or backward by week and hover over or click into any entry to see detailed time information for that employee.
This view is useful for quickly spotting missing time or unusual hours.
Understanding Payroll Icons and Totals
From the Payroll Reports page, you can review time in more detail.
Each time entry includes icons that show:
- An eye icon for viewing entry details
- A location icon showing geocoordinates
- A lunch icon indicating a break was taken
- A check mark showing the time has been confirmed
At the top of the page, total hours are calculated based on the selected date range and filters. If anyone has overtime, it will appear here automatically.
Fixing Incorrect Time Entries
If an employee entered time on the wrong job or task, admins can correct it.
You can:
- Reassign time to a different project
- Change the task or cost code
- Adjust the date
- Edit start and end times
- Add or remove a lunch break
Any change made is logged in the time entry history, showing what was changed and by who.
Exporting Time for Payroll
At the end of the pay period, time can be exported.
You can export as a CSV and choose to include:
- Overtime data
- Break time
- Customer information
- Change notes
The CSV includes employee details, dates, total hours, start and end times, jobs, tasks, quantities, and notes. This file can be imported into payroll systems that accept CSV uploads.
You can also export time as a PDF with the same information.
Additional Payroll Tools
From the payroll view, you can:
- Show employee photos
- Expand all time entries
- View deleted time entries
You can also use the Reports section to view the same data grouped by project, job, or other filters for deeper analysis.
Payroll Review Complete
The payroll page gives admins full control over reviewing, correcting, and exporting time. If you need help connecting this data to your payroll system, the Crew Console team can assist.